How Many Outlook Categories Can You Have?

Why can’t I use categories in Outlook?


The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server.

If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file..

How do I reset categories in Outlook?

Restore CategoriesOpen your Notes folder (keyboard shortcut: Ctrl+5).Drag & drop the Categories. … If you were to select the Note and look at your All Categories list now, you’ll see that the Categories which need to be restored are marked with; Not in Master Category List.Switch back to the Mail Navigation (keyboard shortcut: CTRL+1).More items…•

What are categories in Outlook used for?

Color categories allow you to easily identify and group associated items in Microsoft Outlook. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them.

How do I view all categories in Outlook?

Step 1: Open the folder in which you will view messages by categories. Step 2: Put the cursor in the Search box to activate the Search Tools. Step 3: Click the Categorized > Any Category in the Refine group on the Search tab. Then all messages with any categories are filtered and listed in the messages list.

How do I count categories in Outlook?

Count emails by category in Outlook with Instant Search featureIn the Mail view, press Ctrl + E keys simultaneously to activate the Search Tools.Click Search > Categorized, and then select the specified color category you will count emails by.More items…

How do I hide categories in Outlook?

Show or hide categories in the navigation pane It just allows you to see a shorter category list. On the Outlook menu, click Preferences. Under Personal Settings, click Categories. Under Show in Navigation Pane, select or clear the check boxes that you want.

Can you add more categories to Outlook?

Adding more color categories You can create your own color categories. From the drop-down list, choose All Categories. In the window that appears, click New. Enter a Name and choose a Color.

Why can I not rename categories in Outlook?

When you rename a category in the Color Categories dialog box Outlook has to examine every categorized item in every folder to rename the category, if appropriate. Because of this, only the mailbox owner can rename a category displayed in the Color Categories dialog box.

How do I categorize incoming emails in Outlook?

To set up a filter in to add categories automatically to incoming messages automatically:Go to and sign in to your account.Go to Settings and select View all Outlook settings.In the Settings dialog box, select Mail > Rules.Select Add new rule.More items…•

How do I manage categories in Outlook?

On your Outlook Home tab, navigate to the Tags section (it’s the fifth section from the right) and click Categorize. In the Set Quick Click box, open the drop-down menu and choose the category you want to set as your default Quick Click Category. Click OK to save your Quick Click selection.

How do I automatically assign categories in Outlook?

Enable Automatic CategorizingRight-click an email from your Inbox that matches the criteria of the Category you’re about to create.Choose “Create Rule” to bring up the Create Rule dialog box.Skip the simple options and go straight to “Advanced Options” using the button in the corner.More items…

How can you count emails in Outlook?

Count total number of selected emails with hotkeyIn the Mail view, select the email messages that you want to count, and press the Enter key in the keyboard.Then a prompt dialog will pop up. You can see the total number of the selected emails is listed. … Notes:

How many contacts do I have in Outlook?

And the first way is to change the folder properties. Step 1: Shift to the Contacts view, right click the contact folder in the Navigation Pane which you will count the total number of contacts in, and select the Properties from the right-clicking menu.

What is the best way to organize Outlook Inbox?

7 Microsoft Outlook Tips and Tricks for Better Email ManagementMove Complex and Non-Critical Emails Into a To-Do Folder. … Use Outlook’s Task List Instead of Clogging Your inbox. … Clean Up Your Inbox in One Click. … Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails. … Create Quick Parts for Default Responses to Common Questions.More items…•