Quick Answer: How Do I Organize My Outlook Inbox Folders?

How do I organize my Outlook Inbox by category?

Organize Messages with Categories in OutlookOpen the message in the Reading Pane or in a separate window.

Go to the Home tab, in the Tags group and select Categorize.

Choose the category you want to use.

The first time you assign a category to a message, the Rename Category dialog box opens.

Select Yes..

How do I group emails with the same subject in Outlook?

To arrange messages by conversation, click the View tab and check the show As Conversation option in the Conversations group. Then, choose All Folders or This Folder. The differences are subtle, but Outlook identifies conversations with a small triangle to the left.

How do I separate emails in Outlook?

Enable the use of a comma as a separator in Microsoft Outlook. Select “Options” from the Tool menu. Click “E-Mail Options” and then “Advanced E-Mail Options.” Select “Allow commas as address separator” under the “When sending a message” tab. Commas are enabled by default in some email programs, including Google Gmail.

How do I automatically sort emails into folders in Outlook?

To create a rule the simple way, open your Outlook inbox, right-click an email you want to sort automatically, and then click Rules > Create Rule. The Create Rule window opens. Click the checkbox next to the name of the person. This tells Outlook to apply the rule to any emails from that address.

How do you organize emails into folders?

Move messages into a folderSelect an email message.Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Shift key and select other messages, and then click, drag, and drop them into a folder.

How do I organize my inbox?

Try these nine steps to get your inbox organized and keep it that way:Organizing is a daily task. … Commit to a filing system that is flexible.Keep those files clean and tidy. … Use the FAST system. … Set your spam filter. … Friends don’t let friends send anything to work email addresses.More items…•

How do I clean out my inbox?

Here are some ideas to get your email inboxes under control again:Stop signing up to get MORE emails. … Stop getting emails from current sources. … Do a mass delete of messages you’ll never read. … Use your email provider’s sorting or filtering features. … Go online for additional help.

How do you stay at the top of emails?

Create Folders. … Leave Yourself Reminders To Send Particular Emails. … Answer The Tough Email First. … Don’t Check It Constantly. … Create Email Templates. … Create An Emailing Schedule. … Do An “Unsubscribe” Cleanse. … Use The Tool “Boomerang”More items…•

How do I manage my boss’s inbox?

20 do’s and don’ts for managing your boss’s emailsDO: Check their emails at the beginning of every day to review what has come in overnight. Action emails as appropriate.DON’T: Print out all of their emails for them to review. … DO: Make use of the email systems technology.

How many email folders should I have?

For most people 5 or fewer is ideal, after that filing becomes more difficult and takes more time. Instead of more folders, search folders and search tools. Only create the folder if you’ll reference the emails inside frequently.

How do I organize my Outlook inbox?

How to Change Account Order in OutlookOpen Outlook and collapse all accounts so that only the account names are visible.Click and hold the account you want to move, then drag the account up or down to a different position.When you close and reopen Outlook, the email accounts are sorted in the order you set.

What is the best way to organize folders in Outlook?

7 Microsoft Outlook Tips and Tricks for Better Email ManagementMove Complex and Non-Critical Emails Into a To-Do Folder. … Use Outlook’s Task List Instead of Clogging Your inbox. … Clean Up Your Inbox in One Click. … Use Rules to Automatically Sort Emails and Stop Receiving Irrelevant Emails. … Create Quick Parts for Default Responses to Common Questions.More items…•

How do I get Outlook to stop grouping emails?

Ungroup items manuallyOn the View menu, in the Current View group, click View Settings.Click Group By.In the Group By box, clear the Automatically group according to arrangement check box.